This page is intended for program coordinators and/or others responsible for implementing Portflow within a program. This page outlines a roadmap for adopting Portflow within one course or program, including vision of portfolio, integration into educational process, attention to configuring the tool, the process agreements, as well as training materials for teachers and students.
The 6 phases of the adoption route are each elaborated on in more detail. Remember to document your choices or agreements at each step . This helps you keep an overview, maintain a unified approach and vision, and facilitate communication to end users.
Use the timeline or buttons per phase to view information for each phase. Each phase includes links to documents or other materials that are relevant to that phase.
At the end of this phase, you will have a clear picture of what is already going well and where there is still room for improvement.
In addition to the evaluation carried out by the central project group, it is also wise to regularly evaluate within the programme/course how working with the tool and the working arrangements are perceived. Do this both with the teacher team and with the students.
A template evaluation form is available, but it can already be very valuable to gather experiences from core users every 1 or 2 months.
At the end of this phase, your course/program will have Portflow up and running and everyone will know where to go with questions.
When Portflow is rolled out, questions will arise among users. For a positive first experience, it is important that everyone knows how and where to get help when they get stuck. To ensure that everything is well prepared in advance and to keep the number of questions to a minimum, it is useful to go through the ‘ready to start’ checklist. In addition, make sure there are clear answers to the questions below.
6.1 How can teachers get support?
6.2 Who asks questions to whom?
At the end of this phase, teachers and students are trained on how to use Portflow.
It is the responsibility of the core team to train the teachers within the programme, but help can be requested from the central team for this. Pay attention to not only to working with the tool, but mainly how the tool is used within the educational process.
Various resources are made available by the central implementation team, namely:
At the end of this phase, it is clear in which way you want to use Portflow
This is by far the most important and complex step. Portflow can support many different educational concepts and processes. In this phase, you will determine how you are going to use Portflow in your educational process. If all goes well, you will have taken the first steps in this during the training in phase 1.
To help with this step, the Portflow Talk Track is available. This contains more background information about the choices, such as tips, examples, etc. If the available time is limited, you can choose to focus only on the highlighted key questions in the Talk Track. These can be recognised by the yellow marking.
Note! Make sure to document your decisions.
Do you need inspiration from other programs or courses? Take a look at our factsheets.
At the end of this phase, you will have a general schedule and an overview of the goals you want to achieve with Portflow.
Before the core team starts working with the new portfolio tool, it is valuable to have the starting points with portfolio education clear together. This helps to make choices more quickly at a later time. Describe what the educational vision is, what goal(s) the program wants to achieve with the implementation of the portfolio software and how the portfolio should play a role in various educational and assessment processes. Pay attention especially to the degree of self-direction a student should have. Make use of the “Goals and Ambitions” bullet in the Talk Track (phase 3).
| What | When | Who is responsible |
|---|---|---|
| Instructional choices are determined and documented | 6 weeks before GL | |
| Training and instruction materials for teachers are done | 4 weeks before GL | |
| Teachers get access to e-learning | 3 weeks before GL | |
| Teachers receive training and team-specific instructions | 2 weeks before GL | |
| Student instructions are done | 2 weeks before GL | |
| Students are instructed | 1 week before GL | Teachers |
| Go-live (GL) | GL date | |
| First evaluation moment | 4 weeks after GL |
At the end of this phase, the core team has been introduced to Portflow
In this phase, the core team is introduced to Portflow and trained in its use. To make the training as effective as possible, it is important that all participants follow the available e-learning at their own time in advance. This ensures that more attention can be paid to setup choices and process agreements in the training.
